Send settings

Click in the menu project on "Send settings". The settings in this dialog are valid only for current opened project.

Tab Email addresses

Sender email address	Specify the email address which should appear as sender of the message. Hint: Many Providers examines the email address and permit only message sending if the email address were assigned correctly. If you send emails by MS Outlook this option is ignored, Outlook will use the default Outlook account settings.
Displayed sender name	Type in your real name in this field. This name is shown as real name when the email arrives by the recipient. If you send emails by MS Outlook this option is ignored, Outlook will use the default Outlook account settings.
Replies are sent to email address (Reply to)	Specify a valid email address to which the answer is to be sent if the recipient answers to this email. Hint: Not all email programs support the Reply-To function.
Send a visible Copy (Cc:) of each email to this email address(es)	Specify a valid email address or more than one email address separated by a comma to which a visible copy of the email should be send. This option can be used to inform an other person of email sending. It is not recommend to use this option because the Cc recipient is visible to the recipient of email. Hint: This option will be ignored if you send emails by SMAPI or directly to the server of recipient.
Send a blind copy of each email to this email address(es)	Specify a valid email address or more than one email address separated by a comma to which a blind copy (not visible to the recipient) of the email should be send. This option can be used to inform an other person of email sending. Hint: This option will be ignored if you send emails by SMAPI or directly to the server of recipient.
Creation of recipient name (only by sending via SMTP server)	Enter a text or insert place holders for creating the visible recipient name. This recipient name is be shown in the recipients email program.
Newsletter content as attachment	Adds newsletter content as PDF attachment or screenshot as PNG/JPEG file. This option is only for HTML emails available, it requires installed Microsoft Edge browser.
Create multipart emails	Activate this option so SuperMailer will create multipart emails. SuperMailer sends a HTML part and a plaintext part to each recipient. Additional information can be found under Create an email . It is recommended to use these option on HTML emails.

Tab EMail sending

Send over SMTP server of email provider

Select this setting in order to send the emails with help of a SMTP server. Pay attention to the correct configuration of your Firewall, at least Port 25 and Port 53 have to be accessible. Deactivate antivirus software before the email sending, the antivirus software or the PC can be crash if you send mass emails.

Timeout	The time indicates how long SuperMailer should wait before sending of the current email is to be canceled.
Number of threads	The number of threads (simultaneous transfer channels) indicates how much emails SuperMailer should send at the same time. The minimum amount is 1 thread, the maximum 10 threads and the default value 3 threads. Hint: If there problems with the email transfer then you have to reduce the number of threads. With sending the emails by BCC (only Professional Unlimited BCC Version) the Thread number does not play a role. Determine the optimal number of threads To determine the optimal thread number you must send the email to your own account (test email). Thereafter retrieve the email and check the size of email. To get the optimal number of threads you divide your upload rate in Kbytes by the size of the email. Example DSL with 128 KBit Upload and a email size of 2 KByte As a result of the conversion Kbits in Kbytes you get a maximum upload rate of 16 Kbytes per second. Divided by 2 Kbytes (size of the email) the optimal number of threads is 8. The value of 8 is a theoretical optimum, you may stop all other internet activities during email sending and the SMTP server must ever have the same speed.
Outbox server (SMTP)	Indicate the address of the SMTP server, this can be a IP address or the name of the SMTP of server, a e.g. mail.gmx.de. A List of often used SMTP servers can be found here.
Port	Define the Port on which SuperMailer should communicate with the SMTP server. This is normally Port 25, this setting should not be changed.
Server requires secure connection (SSL/StartTLS)	This option should only be activated if the server this supports! Activate this setting to use a secure connection to the SMTP server.
Authentification at SMTP server necessarily	Activate this setting to use SMTP authentification. Enter the username and password correctly. Hint: Username and password are stored encoded in the project file.
Authentification types	SMTP AUTH Basic/Standard => Username, mostly email address, and password is mandatory OAuth2 Auth => Username, mostly email address, mandatory, Browser authentification necessary to retrieve an access token OAuth2 Microsoft Office 365/Azure AD, Work or school accounts, only for Office 365/Exchange online accounts with Office 365 plan OAuth2 Microsoft Personal accounts, only for live.com, hotmail.com private accounts without Office 365 plan For Google Accounts you must create an own OAuth2 authentification app: OAuth2 in Google cloud
Button "Envelope/Bounce email address"	Click on this button and specify an email address to which undeliverable emails (hard bounces) should be send. Undeliverable emails can be retrieved with SuperMailer-Bounce and removed from recipients list. Hints: Is this email address not specified than all undeliverable emails will be send to sender email address. When there are errors with SMTP authentification than leave this field blank.
Option "Sign emails with a digital signature"	Activate this option to sign outgoing emails with a digital signature. By activating this option email sending will be slow down and bigger emails will be created.
Option "Add DomainKey signature"	Activate this option and enter DomainKey Selector and private key. Your administrator or Webservice provider should have more information to this settings. DomainKeys at Wikipedia
Button "Test email sending"	Click on this button to send an email to test email sending. With this function you can simply find errors in authentification data. The test email will be send to the email address specified on tab Email addresses.
Button "More outbox servers"	Click on this button to add one or more outbox servers (SMTP servers). You can also specify a limit for each outbox server (e.g. 200 emails for the first server and the next 250 emails over the second server). Use outbox server several times This option is only usable when there are not servers with "unlimited" email count is defined. Activate this option to let SuperMailer use the defined outbox servers more than one times when count of emails are greater than the defined limits of servers. Optionally you can activate "Random usage" to let SuperMailer use the defined servers randomly.

You can use this email service provider to send emails with paying a fee monthly or by email. At dashboard at customer area you can find settings for outbox/SMTP server and data for authenticating at turbo SMTP server.

Send over Microsoft Outlook (2003 or newer)

Use this option in order to let the messages send with help of Microsoft Outlook. Microsoft Outlook (not Express!) must be installed on your PC and accessible by SuperMailer.

Hint:

The sending of messages can take more time than sending by SMTP server, directly to the server of recipient or by using the own webspace/server.
The sender address will Outlook set automatically to the default email account. Activate the option "Send emails on behalf of another exchange user" to send the emails with another email address or with the given exchange username.
You can specify a date and time on which the emails should be send out. This option can only be used with MS Outlook and MS Exchange server or with MS Outlook 2007 or newer.

Send over Microsoft Cloud

This variant allows sending of emails to Microsoft server directly. Access is via https:// Protocol with a previous authentication with Microsoft Server.

For Office 365/Microsoft Azure: It should preferably be the send over SMTP server smtp.office365.com (SSL/StartTLS), because sending of emails are very faster.

For personal accounts you should use SMTP server for Hotmail.com, Live.com, MSN.com, Outlook.com odr Passport.com, because sending of emails are very faster. Sending of emails with these free accounts are limited per day.

SuperMailer - Sample email send settings

Type of account

You must select correct account type otherwise an error will be shown.

Work or school accounts. These accounts are managed by Microsoft on behalf of organizations that use Azure Active Directory. These accounts are used to sign in to Office 365 and other business services from Microsoft.

Personal accounts (formerly known as Windows Live ID). These accounts represent the relationship between individual users and Microsoft, and are used to access consumer devices and services from Microsoft. These accounts are intended for personal use.

Access rights

SuperMailer requires at authentication ever rights for reading Contacts and reading/Sending emails. It is no new authentication necessary for Importing recipients.

Limitations of this send variant

Email with all embedded images and attachments can't be larger than 3,9 MByte.

For multipart Emails: There are only plain HTML emails with encoding UTF-8 possible.

For plain HTML Emails: There are only plain HTML emails with encoding UTF-8 possible, Microsoft server creates plain text part automatically and sends email as multipart Email.

For plain Text Emails. Plain text email with encoding UTF-8 will be send.

As From email address you must use email address of personal account, other email addresses are not allowed.

Clients with Work or schools accounts can use any From email address of this account.

Send directly to the server of recipient

This variant permits the sending of the emails directly to the server of the recipient. SuperMailer provides all functions of a SMTP server. This means SuperMailer does necessary DNS lookups to determine the responsible MX (Mail Exchange) server of the recipient domain and sends the email directly to this server.

Hint:

The email sending takes more time than the sending by SMTP server, since the DNS lookup takes some time. To accelerate this SuperMailer creates a DNS Cache with the last 1000 resolved domains and associated MX entries.
It can be that errors "Relaying denied" or "sorry, that domain isn't in my cunning OF allowed rcpt hosts" are displayed. The email cannot be sent then. It is recommended to send the failed emails by the SMTP server of the email provider.
Pay attention to the correct configuration of your Firewall, at least Port 25 and Port 53 must be accessible.
Deactivate antivirus software before the email sending, the antivirus software or the PC can be crash if you send mass emails.

Use own web space/dedicated server to send emails

This can be used to send emails by using web space or a dedicated server. The web space/server must provide PHP4/5 support. This send options can't be used in the Standard Version or in the trial version.

More information

Send over SMAPI Interface

Use this option in order to let the messages send over the SMAPI interface (simple mail API). It must be installed an appropriate SMAPI able application on your PC and setup correctly, e.g. Microsoft Outlook, Microsoft Outlook express or Lotus Notes.

A further configuration for the email sending is not necessary.

Hint:

The sending of messages can take more time than sending by SMTP server, directly to the server of recipient or by using the own webspace/server.
You can only send plaintext emails.

Tab Extended

On tab extended you can setup the email delivery. Most settings are only important if the emails are send over a SMTP server of your provider.

Always return receipt	Activate this setting so that every recipient send a notice of receipt as soon as the message was read. Hint: Not all providers and/or email application supports this function.
Send blind copy of each email to my sender address	Use this setting in order to receive a copy from each sent email. The recipient of the email won't see that you have received a copy. Hint: If you send e.g. 10000 emails, then you will receive 10000 emails!
Use ESMTP	Activate this setting only if your email provider and/or email server requires this. This is an outdated authentication standard for SMTP servers and is only rarely used.
Archive sent emails	This option is only available with send variants SMTP server or own webspace/dedicated server. All sent emails will be saved in a subfolder of project. To view archived emails select in menu Project - Sent emails and newsletters - Archived sent emails. Archiving emails can take many space on hard disc, you should remove old archived emails when you don't need it anymore.
Save error codes and error text to recipient list	Activate this option and select two field names in your list of recipients. SuperMailer will save the error code and error text in this fields while sending the emails.
Save date of last email sending to recipient list	Activate this option and select a field name in your list of recipients. SuperMailer will save the date of email sending in this field while sending the emails.

Tab BCC sending

This settings are only available to customers of the Professional Unlimited BCC version.
By sending per BCC (blind carbon copy) an email can be sent to several recipients at the same time. You can use this function only if you are using the sending options "by Microsoft Outlook", "by SMTP server of email provider" or "use own webspace/dedicated server". Your email provider must support the sending of BCC emails. While using this function no fields for personalization of message can be used.

maximally number of blind copies should be sent at once

Specify the number of recipients (email addresses) to which a blind copy are to be sent at the same time. A larger number of recipients are resulting in a faster email sending.

Hint:
Not every email provider supports the transfer by BCC and/or the number of BCC recipients is limited. Request your email provider if you have problems while sending emails as BCC messages.

Which email address should be used in the "To" field?

An email must own a sender and a recipient. Both addresses are visible to the recipient of an email. The blind copies recipients are invisible for the recipient of the blind copy. Define the email address which will be visible in the "To" field of the email and so to each recipient.

Tab Limits

Pause between each email	Specify a time value to let SuperMailer make an break between each email that should be send.
Pause email sending	With this option you can stop the email sending for a certain time. You can use this function to let SuperMailer wait if your provider limits email sending e.g. within 5 minutes only 500 mails.
Email delivery time limit	You can limit email sending to a time interval and/or to days. Outside of interval SuperMailer will pause email sending.
Limit bandwidth usage while sending emails	Activate this options and specify a value in Kbit/s to limit the bandwidth usage while sending emails. You can click on button "Hint" to get informations for calculating Byte to Bit values. Reduction of bandwidth usage will result in a slower email sending process.
Limit to send emails	Use this option when your outbox server does only accept a defined count of emails in a time interval e.g. 1000 emails in 30 minutes. Specify the emails that SuperMailer can send in the defined interval. Is email sending quicker than SuperMailer will wait for remaining time.

Tab Header of email

This function can only be used in professional versions.

You can add own email header fields to your email e.g. customer numbers. The header fields are not applicable with sending options "SMAPI" and "Microsoft Outlook". If you specify your own header fields the email could be identified as a spam mail therefore test with several email servers the correct delivery.

The following header fields are reserved you can't use or modify this fields:

Message-Id, X-Mailer, X-Mailer-Version, X-Sender, Status, X-MimeOLE, Sender Return-Path, Received, X-ClientAddr, DomainKey-Signature, From, To, Cc, BCc, References, Subject, Date, MIME-Version, Content-Type, Content-Transfer-Encoding, X-Priority, X-MSMail-Priority, content-class, X-MS-Has-Attach, X-MS-TNEF-Correlator, Thread-Topic, Thread-Index, X-OriginalArrivalTime, X-MIME-Autoconverted, X-MSMail-Priority, Priority, X-Originating-IP, X-Originating-Email, Importance, In-Reply-To, Reply-To, X-ID, X-TOI-MSGID, X-Spam-Checker-Version, X-Spam-Level, X-Spam-Status, X-UIDL, UIDL

Profiles

With profiles you can save your send data (email addresses, SMTP server...) to use in new projects. By creating a new project you can load the saved data and must not input the data again.

Hint:
The profiles are stored encoded in the Windows registry so that unauthorized accesses is not easily possible. With reinstallation of SuperMailer or new installation of windows these data will be lost.